Loaner Laptop Program

International travel poses heightened security risks to research data stored on computers, including loss of data and unauthorized access to personal, professional, or University accounts. Personal devices may also contain Export Control regulated software, data, or technology. To mitigate these risks, Emory University has established the International Travel Loaner Devices Program, which provides loaner laptops for travelers, giving priority for travel to high-risk destinations.

Program Summary

Availability

Loaner laptops are available for international travel when faculty are conducting Emory‑related work, research, or academic activities. Faculty may also request a loaner laptop for personal international travel (e.g., PTO) if they need to access Emory systems or continue Emory‑related work while abroad.

Use of a loaner laptop is required for travel to designated high‑risk locations. This includes countries of concern—China, Iran, North Korea, Russia, and regions of Ukraine under Russian control (Crimea, Luhansk, and Donetsk)—as well as any destination classified as Level 3 or Level 4 on the U.S. State Department Travel Advisory website.

Cost and Responsibility

There is no cost to borrow a loaner laptop. However, travelers are responsible for any loss of or damage to the laptop and any associated peripheral equipment.

Device Options

Loaner laptops are available in both PC and Mac formats.

Please see the OIT loaner laptop website for full details.

Resources