Pre-Approval Requests

EXTERNAL ACTIVITIES: WHAT DO I NEED TO DISCLOSE?

A pre-approval request (PAR) is required to be completed prior to participating in external professional activities. These activities include:

  • Paid or unpaid activity conducted on behalf of another institution based upon professional expertise/knowledge. ​Examples include:​
    • Consulting for a company​
    • Serving as an expert witness for a legal matter​
    • Serving on the Board of Directors for a profit or non-profit organization​
    • Founding a new start-up company​
    • Holding an adjunct faculty appointment​
    • Holding outside employment

FOREIGN TRAVEL/APPOINTMENTS

Due to increased scrutiny regarding international affiliations and collaborations, we are asking all federally funded investigators to report as an External Activity, any appointments at non-US academic or research institutions, as required by Faculty Handbook, Section 13.3.A., Policy Regarding Teaching, Research, and Other Service Outside the Faculty Member’s School at Emory or Other Institutions.  Faculty must report whether they are receiving research or other funding through external organizations in addition to any stipends, salary, living expenses, travel or honoraria.

As a reminder, any remuneration (honoraria, travel and accommodation reimbursement, honoraria, stipends, fees, etc.) from a foreign entity (government or institution) must be reported.

Also, any foreign travel with or without remuneration must be reported prior to the activity via the pre-approval request form so that they activity can undergo an Export Controls review.

WHEN DO I NEED TO DISCLOSE?

Before you participate in external professional activities (detailed in the “What do I need to disclose” section above), you must submit a pre-approval request (PAR) via eDisclose. PLEASE SUBMIT the PAR as far in advance of the activity as possible so that your department and school have time to review the activity. 

 

HOW DO I DISCLOSE?

You can access the pre-approval request form by logging into eDisclose via this link with your Emory netID and password: https://ediscloseemory.huronresearchsuite.com/

For step-by-step instructions for submitting a pre-approval request and updating the disclosure profile, please see the user guide for disclosers.

WE CAN HELP!

If you need technical assistance with the eDisclose system (e.g. account set up, accessing your disclosure profile, trouble logging into the system etc.), please contact ORA-IT Help at ORAITHelp@emory.edu

If you need any additional assistance, please contact the Conflict of Interest and Commitment Office at 404-712- 0046 or via email at eDisclose@emory.edu