Pre-Approval Requests
What is an Outside Activity?
An outside activity is defined as personal, professional, commercial, or financial endeavors you undertake with an entity, business, or organization external to Emory University. The outside activity occurs when you utilize the same professional expertise, service, or knowledge you provide to Emory University and affiliates.
Outside activities include:
- Activities and relationships (paid or unpaid)
- Employment
- Consulting
- Service on Boards
- International engagements
- Intellectual property (IP) rights
- Ownership interest (equity, stock, or stock options)
Pre-Approval Request (PAR) for External Outside Activity
This request allows you to submit a request to participate in certain external outside activities (such as board service, outside academic appointment, expert witness, etc.), which is then reviewed by the appropriate individual (i.e., department chair, Dean’s office, Export Controls Office), and based on the details of the pre-approval request submitted, the reviewer makes an appropriate determination.
PLEASE NOTE: The pre-approval request is proactive, wherein you create requests in the COI system before participating in those activities.
For important guidance about the PAR process, click on the panels below.
A pre-approval request (PAR) must be completed before participating in external professional activities. These activities include:
- Paid or unpaid activity conducted on behalf of another institution based upon professional expertise/knowledge. Examples include:
- Consulting for a company
- Serving as an expert witness for a legal matter
- Serving on the Board of Directors for a profit or non-profit organization
- Founding a new start-up company
- Holding an adjunct faculty appointment
- Holding outside employment
Before you participate in external professional activities (detailed in the “What do I need to disclose” section above), you must submit a pre-approval request (PAR) via eDisclose. PLEASE SUBMIT the PAR as far in advance of the activity as possible so that your department and school have time to review the activity.
You will submit a pre-approval request in the eDisclose system, accessible via https://ediscloseemory.huronresearchsuite.com/
- Enter your Net ID
- Enter your Net ID password
- Click on the Sign In button to log in
Please note, that if you have not previously logged into eDisclose, you will receive an “Authentication Error” message from the system. To access the system, you will need to submit an account request via this link.
For step-by-step instructions for submitting a pre-approval request and updating the disclosure profile, please see Guidance/Training Documents (sharepoint.com).
A Pre-Approval request allows you to submit a request to participate in certain activities, which is then reviewed by the appropriate individuals (i.e., Department chair, Dean’s office, Export Controls Office). You can only select one activity in a pre-approval request. If you have more than one activity that you need to request permission for, submit a pre-approval request for each activity.
The below flow chart shows the steps of the review process for the PAR:
PLEASE NOTE: Each School, Department, Unit has identified leadership and support staff for this endeavor and may have variation of the chart mentioned above.
Log into the system to view the status of your submitted PAR:
eDisclose system, accessible via https://ediscloseemory.huronresearchsuite.com/
- Enter your Net ID
- Enter your Net ID password
Click on the Sign In button to log in!
