SciENcv Guidance

All You Need to Know About SciENcv!

Effective January 25th, 2026

SciENcv(Science Experts Network Curriculum Vitae) is an application in My NCBI that helps you create and manage documents in support of grant applications with participating agencies. In SciENcv you can document your education, employment, research activities, publications, honors, research grants, and other professional contributions. The adoption of this common researcher profile system for Federal grants is intended to reduce administrative burden for researchers. Allow yourself ample time to transition to SciENcv, as the process will require manual data entry and review of data that is imported (e.g. publications).

Note for NIH forms:

  • Use of the Common Forms for Biographical Sketch, Current and Pending (Other) Support and NIH Biographical Sketch Supplement will be required for application due dates and all JIT, RPPR, and Prior Approval submissions on or after January 25, 2026. NSF has already implemented the use of SciENcv.
  • According to NOT-OD-24-163, "NIH will implement the Common Forms without change to any collection fields. However, in accordance with NIH’s Peer Review Regulations at 42 Code of Federal Regulations Part 52h, NIH currently plans to continue collecting three required agency specific data elements (i.e., Personal Statement, Contributions to Science, and Honors) to assess qualifications. These data elements will be collected separately from the Common Forms on a new NIH Biographical Sketch Supplement."
  • As a My NCBI account holder, you can invite other individuals to act as your delegate and grant them the ability to view and edit your My Bibliography collection (including Other Citations), as well as the ability to view, edit, and create profiles in your SciENcv. Follow the instructions from the National Library of Medicine on both inviting a delegate and acting as a delegate on their webpage.

Please see the updated notice NOT-OD-26-018 for more details.

ORCID iD

All forms must include a valid ORCID iD linked to the submitter's eRA Commons account . An ORCID/record is a free account that creates a persistent identifier that will follow you throughout your career and allows you to gather all of your scholarly work in a single location. You can use it to add publications to your Biosketch that are not included in PubMed.

To populate SciENcv biosketch with ORCID iD: 

  1. Go into SciENcv and initiate the creation of a biographical sketch.
  2. Select ORCID as your external data source (If you do not have an ORCID iD yet, guidance can be found on Emory Libraries web pages.)

For more detailed information view NIH’s FAQs. Additional communications and resources will be available to the research community over the upcoming months.

 

Frequently Asked Questions

You can start preparing for the January 25th deadline by: Getting an ORCID ID, Familiarizing yourself with SciENcv, Using the NSF format in SciENcv to create a biosketch, and Giving delegates access to your SciENcv.

If you do not have a current bio sketch with NIH, you can create one now and transfer the data to the new form when it becomes available. You will be able to copy current NIH forms into the new format (where there are overlapping fields) once it becomes available.

With the implementation of Common Forms via SciENcv, researchers must now enter, maintain, and certify their own Other Support information directly in SciENcv. RAS has shifted to a support role—providing lists of awards and proposals upon request—but will not have access to, or manage, forms directly within SciENcv. Investigators may delegate access to someone in their department or on their study team, as appropriate. Please connect with your department regarding potential support and note that certification of the documents cannot be delegated and individuals must be logged into SciENcv themselves to complete the certification process.

A preview of the Biographical Sketch Common Form, NIH Biographical Sketch Supplement, and Current and Pending (Other) Support Common Form and instructions are currently available in Science Experts Network Curriculum Vitae (SciENcv) (see Guide Notice NOT-OD-25-152).

NIH anticipates finalizing the templates in SciENcv for Common Forms, the NIH Biographical Sketch Supplement and associated instructions the week of December 15, 2025.

Additional Resources

SciENcv Refresher Workshop

Learn key information about creating your SciENcv account and simplifying your grant preparation process in compliance with federal regulations.

Session Recording:

Wednesday, January 21st (11am-12pm)

Powerpoint for session

ORA SciENcv Bootcamp Series for Research Administrators

A comprehensive 3-part ORA Boot Camp series. Each one-hour session is designed to equip you with essential tools for managing roles and research documentation in SciENcv.

Please note: the direct link works best if you are first logged into Brainier prior to clicking on the above links. Alternatively, in place of the above links, you may access Brainier via Self-Service and search for the name of the training

For either method, please refer to this helpful guide on accessing Brainier and how to register for a training.

Other Guides and Tutorials

Contact Us

For questions or additional guidance, please contact the Research Security Office: researchsecurity@emory.edu