Annual Certification

What is the Annual Certification Disclosure Process?

Disclosure: A report of whether or not you have an outside activity, relationship, or interest with an external organization related to your institutional responsibilities. 

Emory University's Conflict of Interest (COI) in Research Policy requires individuals responsible for the design, conduct, or reporting of research-- Examples –faculty, post-docs, research staff, part-time/temp research staff, etc., to submit during the annual disclosure/certification cycle. 

You will receive an email reminder to complete your Annual Disclosure/Certification from December to February to: 

  • Review the training page in eDisclose. As the discloser, only you can certify that you have completed the training 
  • Review and update any previously reported outside interests 
  • Disclosing any new outside interests 

To disclose, you can access your annual disclosure/certification in one of two ways: 

  • By clicking the link in the email reminder to go directly into the disclosure record upon logging in; or, 
  • Submit a disclosure profile in the online submission platform
  • Enter your Net ID 
  • Enter your Net ID password 
  • Click on the Sign In button to log in. Please note this option will only be available for submission during the specified Annual Disclosure/Certification dates.

Per our Emory COI policy 7.7, all Covered Individuals* are required to disclose.

*Covered Individual: Person responsible for the design, conduct, or reporting of Emory Research which always includes the Principal Investigator or Project Director. In addition, other persons may include, but is not limited to: a. Senior/Key Personnel, consultants, postdoctoral fellows, trainees, visiting scientists, and Research personnel (e.g., Research coordinators, Research nurses, etc.); b. External Collaborating Entities/Individuals and Subrecipients who do not have a policy compliant with 42 CFR Part 50 Subpart F and 45 CFR Part 94; c. Students enrolled at Emory who are responsible for the design, conduct, or reporting of Research managed by Emory under a grant or contract. A student's supervising faculty member who is in doubt about whether the student is a Covered Individual must request a determination by the COI Official.

Please note that if you have not previously logged into eDisclose, you will receive an “Authentication Error” message from the system. You must submit an account request using this link to access the system. 

For more detailed information, please visit our Annual Certification SharePoint Page.